Project Finance Specialist
August 2020 Position Announcement — accepting applications through September 6, 2020
Meridian Institute is seeking a dynamic candidate to fill the role of Project Finance Specialist in either our Washington, DC or Dillon, CO office (following initial period working virtually due to COVID-19).
As a member of the Finance Team, the Project Finance Specialist serves as an integral connection point between project teams and processes for financial monitoring and reporting. They will provide support for financial management of complex projects in a variety of ways including processing transactions, budgeting, subcontracting, reconciliations, and regranting. In these roles, they will work closely with Project Directors, the Finance Team, funders and other project partners. In order to be successful, this person must have relevant experience working in the area of Finance or Accounting. Project management experience is preferred. They need to be a self-starter and a problem solver with strong communications and relationship management skills. This person must have exceptional organizational skill and extreme attention to detail.
How to Apply
The deadline to submit is Sunday, September 6, 2020.
Please submit your application, including cover letter, resume and three references using our online submission form. We thank all applicants for their interest but only those chosen for an interview will be contacted.
Reports to: Director of Finance and Contracts, Project Directors as appropriate
FLSA Status: Exempt
Starting Salary Range: $53,000-$63,000 per year
Areas of Responsibility:
SUPPORT FOR PROJECT MANAGEMENT AND ADMINISTRATION
- Assist in the development and monitoring of project budgets, including project reconciliation and reporting – internally and externally; comparing financials against grant and funder requirements for reporting, updating and reforecasting; maintaining client and partner relationships through professional communications.
- Communicate with funders, Project Directors, Finance, team members and others as needed about budget status, approvals or questions;
- Assist the Finance and Contracts Manager with monitoring funder allocation on projects with multiple or complex funder relationships.
PROJECT ACCOUNTING & SUBCONTRACTING
- Coordinates Accounts payable – Determine the approval procedures and implement;
- Review and assign proper coding for client credit card expenses;
- Administers client funding including review and coding of receipts and steps to close out projects and de-obligate any funding;
- Assists the with creating and monitoring sub agreements;
- Reviews and approves agreements and contract modifications;
- Creates, monitors, reforecasts, and develops reports for subcontractor budgets to ensure full execution;
- Administers the payment process for subcontractors, including determining and monitors subcontractor billing terms; tracking and approving subcontractor invoices for labor and allowable expenses; and providing payments on behalf of subcontractors (i.e. payment of hotels, food & beverage, flights, website tools, etc.);
- Monitors currency implications for both internationally funded projects and internationally based subcontractors. Administers conversions and reporting as needed.
- Responsibility for all accounting functions to support individual grants;
- Administers contracts and grants for a variety of client relationships (federal government, foundation, international and private funding sources);
- Monitor budgets for client organizations that require grant and financial reporting;
- Process Payments including invoice, expense reports and participant travel reimbursements.
- Supports project teams with the development and administrations of grant application systems in accordance with relevant financial requirements;
- Assess RFPs to evaluate financial requirements and qualification criteria;
- Compiles proposals and supplementary information to support decision making with the proposal team designee;
- Administers the re-granting process;
- Monitor grantee compliance and/or performance indicators.
- Minimum three years’ experience in Finance, Accounting or Contracting;
- Experience in project based accounting and best practices;
- Knowledge and familiarity with accounting and reporting standards, experience in research as it relates to accounting issues;
- Experience in administering reporting, budget development and analysis, accounts receivable, and general ledger functions (including month-end/year end close process);
- Demonstrated proficiency in account reconciliation;
- Highly organized with dedication to accuracy and attention to detail;
- Aptitude for numbers and quantitative skills;
- Strong analytical and problem-solving skills;
- Ability to work independently and manage priorities effectively;
- Ability and enthusiasm to work with people from diverse backgrounds;
- Exceptional verbal and written communications skills and the ability to interact effectively with others, both internally and externally;
- A high degree of proficiency with Microsoft 365 tools including but not limited to: Outlook, Word, Excel (expert level), MS Teams, and SharePoint.
- Willingness to work a flexible schedule to accommodate international project teams and team calls at odd hours.
Equal Opportunity Employment
Meridian recognizes that our work is made stronger and more impactful by the contributions of diverse groups from around the world. At Meridian, we welcome people from all backgrounds and do not discriminate based on race, ethnicity, color, age, religion, sex, sexual orientation, gender identity, disability, national origin, creed, class, ancestry, or other grounds. Meridian Institute is a participating employer in the U.S. Department of Homeland Security program, E-Verify.